Job Title: Accounts Payable Team Member
Location: Aberdeen, Scotland
Responsible to: Accounts Payable Team Leader
Direct Reports: None
Attitude & Behaviours
- Always demonstrates a proactive approach to health and safety.
- Has awareness and works towards clear goals and targets for themselves / team.
- Interacts with different teams / departments.
- Takes accountability for their own actions.
- Produces service to quality required within timeframe allocated.
- Fully participates in development opportunities.
- Provides constructive feedback and can coach others in basic tasks.
- Listens / takes on board feedback.
- Seek clarification when more understanding is needed.
- Reviews the effectiveness of existing working practices.
- Positive Attitude.
- Appraises new ideas and provides alternative solutions.
Main Purpose
- Follow the agreed team processes.
- Responsible for the effective delivery of service to all internal/external customers.
- Participate in all aspects of the day-to-day operation of the team as directed by the Team Leader.
Core Responsibilities
- Action invoices and credit notes in accordance with Accounts Payable processes and procedures.
- Send queries using electronic authorisation system.
- Continuously look to improve Invoice Automation rates.
- Liaise with Purchasing, suppliers, internal and external customers to resolve invoice queries.
- Continual review and update of internal processes and procedures.
- Working with the team to achieve set objectives/targets.
Compliance:
- Comply with the best practice for the team within Financial Operations.
- Participate in day-to-day operation of the team as directed by the Team Leader.
- Responsible for the effective delivery of service to internal and external customers.
- Comply with Service Level Agreements, Task Level Descriptions (TLD’s) and Key Performance Indicators.
- Comply with the appropriate control and audit mechanisms in line with the Company policy.
- Liaison with internal customers, group finance, internal and external auditors and others as required.
- Deliver a strong customer focus and quality service as part of the team.
Health and Safety at Work:
- Be responsible for taking all reasonable care for your own personal health and safety and that of your fellow employees by ensuring that appropriate practices and procedures, relevant to the work in hand are always followed.
- Co-operate with the company by observing all safety rules and complying with any measure introduced to ensure a safe and healthy working environment.
Company Role:
- Understand the Company’s business objectives.
- Work closely with all other team members to ensure that Financial Operations is run effectively and efficiently and participate in the transfer of knowledge between all the other departments in FO.
- Ensure that the qualities of the Company’s Finance services are always of the highest standard.
- Contribute to the overall achievement of the organisations aims and objectives.
- Ensure full participation at team meetings.
Other Duties
- The post holder will be expected to undertake any task consistent with the post that may be required by the business.
- The post holder will be encouraged to recommend and be involved in the implementation of process changes to deliver continuous improvement of standard processes.
Rewards & Benefits
- Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support
- We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
- Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
- Cycle to work scheme
- 25 days’ holiday + bank holidays
- Pension scheme and chance to buy discounted First Group shares
- Enhanced maternity / paternity pay
- Flexible working
We put a big focus on physical and mental wellbeing at First Bus. We recognise that anyone can be affected by the stresses and strain of work, or life outside it. You’ll find a range of health-promotion initiatives, and you will have 24/7 access to our confidential Employee Assistance Programme.
Please apply now. We look forward to receiving your application.
Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities and people. We welcome applications from all.
Applicants are advised that background checks will be conducted as a standard part of our recruitment process.
