Corporate PA 52 views

Liverpool Women’s delivers the highest standards of care for women, babies and their families. Each year we deliver over 8,300 babies, carry out over 10,000 gynaecological procedures, and care for over 1,000 poorly and preterm newborns, making us the specialist provider of health services for women, babies and their families in Europe.

We have some of the leading experts in their field, and, after featuring on One Born Every Minute, Miracle Babies and Special Baby Unit, our teams are famous across the world for their professionalism, skill and compassion.

Liverpool Women’s Hospital clinical services are currently being reviewed by NHS Liverpool Clinical Commissioning Group, following work done by our clinicians in presenting a powerful case for change in the Future Generations Strategy.

A useful information booklet is available about the proposed changes which can be downloaded from the Healthy Liverpool website facebook.com/healthylvpool. This booklet clearly states that ‘there is absolutely no threat to the services themselves – this is about making what we have even better and protecting services for the future’.

Liverpool Women’s has an excellent reputation and is a centre of excellence. It is an exciting environment to work in and a great place to develop your career for many years to come.

We invite you to review why Liverpool Women’s Hospital is a great place to work:  https://vimeo.com/556197652 

We reserve the right to close any vacancies from further applications when we have received sufficient applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.

Job overview

We are seeking an experienced Personal Assistant to join the Executive Administration Team to provide comprehensive office management and administrative support to the Chief Medical Officer and her Deputy.  The post holder will be working in the Trust Office, based at Liverpool Women’s Hospital.

The successful candidate will have significant experience of working in a similar position, ideally within a senior executive office within the NHS or other public sector organisation. Knowledge and experience of corporate governance and regulation is desirable, and a strong track record of office management and diary and committee management. We are seeking a candidate who is a clear and experienced communicator who is passionate about the delivery of high-quality services and has a can-do approach.

This is a busy, demanding yet rewarding role and the post holder will need to have a flexible approach to work, to be able to use their own initiative as well as work effectively as part of the larger team.

Main duties of the job

The post holder will work as part of a team who provide cover and support for each other to ensure the smooth running of the executive function as a whole.

The successful candidate will have previous experience as a PA and have excellent organisational skills, a high level of competency in using Microsoft Office and the ability to work under pressure, prioritise workloads and work to deadlines. You will be required to work on your own initiative and deal with matters on behalf of those who you support, be an effective decision maker with the ability to work flexibly.

Excellent communication skills, both written and verbal are required, and the post holder will have the ability to liaise with staff within the Trust and with external contacts representing the organisation. The candidate will be required to manage diaries, emails and arrange meetings for those posts supported. Previous experience of agenda preparation and generating minutes for high level meetings is required.

Working for our organisation

Liverpool Women’s delivers the highest standards of care for women, babies and their families. It is an exciting environment to work in and a great place to develop your career.

We value the contribution of individual talent and are committed to having a workforce that is representative of the local community. We will consider requests for flexible working on hiring.

Our core value is to ‘Be Kind’ and we have an ambition to ‘Be Brilliant’ with the best people, giving the safest care, to provide outstanding experiences.

The Trust is constantly innovating and evolving it’s services to provide the most cutting edge care possible. We have long-term aspirations for the future.  https://www.liverpoolwomens.nhs.uk/about-us/our-future/planning-for-future-generations/

We are committed to creating a greener Liverpool Women’s https://www.liverpoolwomens.nhs.uk/media/4095/our-green-plan.pdf

https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-16pp-v5-current-version.pdf

Detailed job description and main responsibilities

The post holder will work as part of a team who provide cover and support for each other to ensure the smooth running of the executive function as a whole.

The successful candidate will have previous experience as a PA and have excellent organisational skills, a high level of competency in using Microsoft Office and the ability to work under pressure, prioritise workloads and work to deadlines. You will be required to work on your own initiative and deal with matters on behalf of those who you support, be an effective decision maker with the ability to work flexibly.

Excellent communication skills, both written and verbal are required, and the post holder will have the ability to liaise with staff within the Trust and with external contacts representing the organisation. The candidate will be required to manage diaries, emails and arrange meetings for those posts supported. Previous experience of agenda preparation and generating minutes for high level meetings is required.

Person specification

Skills, Knowledge & Aptitudes

Essential criteria

• Good level of numeracy and literacy skills
• Able to communicate clearly both in verbal and written communications
• Good keyboard & PC skills. Working knowledge of Microsoft Office packages i.e. Outlook, Word, Excel.
• Organised and methodical with an attention to detail.
• Professional and friendly telephone manner
• Able to maintain accuracy to high standards.
• Able to maintain complete confidentiality.

Desirable criteria

• Ability to learn NHS or clinical specialty terminology.

Qualifications & Learning

Essential criteria

• Educated to GCSE level or equivalent including English and Mathematics.
• Computer Qualification (ECDL or equivalent)
• Typing qualification – RSA III or equivalent

Desirable criteria

• Holds or currently studying towards a General Secretarial qualification such as diploma, advance diploma, professional certificate or equivalent.

Experience

Essential criteria

• Experience of minute taking and diary management including managing inboxes.
• Experience of collating meeting papers and agenda preparation.

Desirable criteria

• Experience of working in an Executive Office environment, preferably within a healthcare environment.
• Previous experience of working in an NHS office

Liverpool Women’s NHS Foundation Trust has a responsibility and is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and for ensuring that they are protected from harm. Every employee of the Trust has a responsibility and is duty bound always to act in the best interest of a child or adult about whom we may have concerns.

Trust policy requires the cost of DBS applications be recovered via salary. The amount of £21.50(standard) or £41.50(enhanced) can be deducted from salary, in manageable monthly instalments for up to 3 months following commencement in post.

The Trust is committed to creating a well-managed,flexible working environment that supports staff & promotes welfare & development. We are committed to promoting equality and diversity;we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community.We operate Zero Tolerance to aggression, violence, bullying and harassment.We will make reasonable adjustments to ensure our recruitment & selection process is accessible to all.Flexible Working applications will be considered.

If you are disabled and have special support needs in applying for a job, attending for an interview or in undertaking any tests as part of a selection process, please contact the Trust’s recruitment team on 0151 7064666 and someone from that team will ensure that the recruiting manager is aware of your particular needs.

Please Note:new entrants to the NHS will normally commence on the first paypoint of the relevant band.

LWH has a responsibility & is committed to safeguarding & promoting the welfare of children, young people & vulnerable adults & for ensuring that they are protected from harm. Every employee of the Trust has a responsibility & is duty bound always to act in the best interest of a child or adult about whom we may have concerns.

Liverpool Women’s Hospital is committed to having a workforce that is representative of the communities we serve. To this end, we particularly welcome applicants from racially minoritised backgrounds, who have a disability, or are members of the Armed Forces, Reservists or Veterans.