Digital and Data Admin Coordinator 3 views

Alongside two other Digital and Data Admin Coordinators, you will be responsible for the smooth running and coordination of the Digital and Data teams, comprising collectively of over 300 Digital and Data experts with a mixture of civil servants, interims and third party provider provision. You will support either the Digital Delivery Team, Technology Services Team, or Information Management, Security and Data Team.

The role holder will proactively support one of the teams with activities such as: acting as its risk champion, monitoring spend against budgets, administering team meetings, collating briefings, drafting communications, ensuring that business continuity plans are in place, supporting recruitment activities, and updating information within the appropriate repository.

The role holder is responsible for coordinating the governance forums, ensuring that materials and supporting papers for the forums are arranged well in advance, that action points are followed up, and that risks and issues are monitored and managed in a timely fashion.

The role holder administers communities of practice across the Digital and Data professions, supporting the coordination of profession activities across the Department for Transport (DfT) family.

Responsibilities include but are not limited to: 

• Arrange and facilitate team meetings and project and delivery reviews, making use of technology as appropriate to ensure that meetings are effective across a number of locations.
• Collate and share information for meetings and reporting, in the appropriate format and in a timely manner.
• Provide ad-hoc support to the profession management teams and the wider Digital and Data directorate as required.
• Work with the Digital and Data Hub Resourcing Support team, HR, and profession leads to support team recruitment activities, completing necessary paperwork, facilitating interviews and ensuring that recruitment requirements are fulfilled as quickly as possible.
• Coordinate meetings as required and with a formality appropriate to the decisions being taken.

For more information about the role and responsibilities please see the attached Candidate Pack.

To succeed in this role, you have experience of dealing with demanding teams and individuals and can adapt your communication style to suit the audience. You have good interpersonal skills at various levels of an organisation and can successfully work with external contractors and suppliers.

You have excellent organisational and time management skills and you can effectively prioritise a heavy workload and are capable of switching your attention to demanding tasks.

You have experience of administering governance in a complex environment and have experience of using Microsoft Office, including Word, PowerPoint and Excel.

Additional Information

This role can be based in Birmingham, Bristol, Leeds, Newcastle, Nottingham or Swansea, your presence at one of these locations will form part of the working arrangements agreed with you. This role is suitable for hybrid working, and therefore a combination of workplace and home-based working can be accommodated subject to business requirements. Hybrid working is a non-contractual arrangement where employees have the flexibility to work remotely combined with a minimum of 60% of their working time a month at either their principal workplace (one of the locations cited in the advert) or, when required for business reasons, to carry out separate duties at alternative working locations or DVSA sites. There may be occasions where you are required to attend above the minimum expectation.

If you have questions regarding how hybrid working is practiced within the business area, or any reasonable adjustments or flexible working arrangements you may currently have or need in place, if successful in your application, please contact the Vacancy Holder (see advert for contact details).

There will be occasional travel as part of this role, to other DVSA sites, predominately Bristol and Nottingham if not based at these sites and will include overnight stays on occasions.

Whilst we welcome applications from those looking to work with us on a part time basis, there is a business requirement, for the successful candidate to be able to work at least 30 hours per week.

This post is offered on a Fixed Term Appointment (FTA) basis.

For permanent Civil Servants, this role is only available on loan, so you must have your home departments approval to return to them at the end of the loan before you apply. There is no opportunity for a permanent Civil Servant to take on this role as a fixed term appointment. OGD applicants will be appointed on an inward loan and subject to the terms of the agreed inward loan. Internal candidates will return to their previous post at the end of the loan period, which will need to be agreed with your line manager in advance.

If you’re employed by a non-departmental public body (NDPB) by moving jobs this will involve a change of employer and you may break the statutory rules on continuity of employment.

Please take note that DVSA does not hold a UK Visa & Immigration (UKVI) Skilled Worker Licence sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.