Events and Corporate Communications Officer 11 views

As part of Corporate Communications, the events team organises a programme of internal and external corporate events, engaging our colleagues, customers and stakeholders in the work of DVSA.

This busy, deadline driven role is responsible for helping to plan, arrange and deliver a series of events throughout the year. Working closely with managers and colleagues across DVSA to ensure colleagues are available to attend internal events, help shape agendas and support presenters. Liaising with external suppliers to secure venues and arrange attendance at events.

To take ownership of a calendar of events, ensuring they are planned and timed throughout the year to best effect whilst also supporting the wider corporate communications team with the planning of forthcoming announcements as well as general administration, such as booking train tickets, hire cars and hotel accommodation, raising purchase orders and arranging couriers.

Responsibilities include but are not limited to:  

• Manage a calendar of events, ensuring that events are planned in line with other business activities and announcements.
• Keep the calendar up to date and share with internal colleagues and stakeholders.
• Research external events which meet business and communications objectives and establish deadlines and a plan for their delivery.
• Work with Senior Events Manager and Internal Communications to plan and support delivery of a programme of colleague events and with external communications and external affairs to support delivery of customer events and exhibitions/conferences.
• Work with venues or other suppliers to organise catering, AV, exhibition stand build and other activities required to successfully deliver our events.
• Provide on-site support on the day prior to and the day of the event, when required.

Please see the Candidate Pack attached to this job advert for more information about the role and responsibilities.

About you

We are looking for someone with experience in event management. Someone with excellent organisational skills and the ability to work to tight deadlines by multi-tasking.

The successful candidate will have excellent verbal and written communication skills. As well as an experience of using Microsoft Office 365 packages such as Word, Excel and PowerPoint.

It is essential that they work will under pressure and are able to make decisions quickly and resolve problems.

Additional Information

Whilst we accept applications for those looking for part time work, please note, that there will be a business requirement for successful candidates to work a minimum of 30 hours over 5 days per week.

Occasional travel with potential overnight stays may be required.

This role can be based in Nottingham, Bristol, Leeds, Newcastle-upon-Tyne, Chadderton, Swansea or Birmingham. Your presence at one of these locations will form part of the working arrangements agreed with you. This role is suitable for hybrid working, and therefore a combination of workplace and home-based working can be accommodated subject to business requirements. Hybrid working is a non-contractual arrangement where employees have the flexibility to work remotely combined with a minimum of 60% of their working time a month at either their principal workplace (one of the locations cited in the advert) or, when required for business reasons, to carry out separate duties at alternative working locations or DVSA sites. There may be occasions where you are required to attend above the minimum expectation.

If you have questions regarding how hybrid working is practiced within the business area, or any reasonable adjustments or flexible working arrangements you may currently have or need in place if successful in your application, please contact the Vacancy Holder (see advert for contact details).

Please take note that DVSA does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.